Keep family documents
Store passports, insurance and certificates where both adults can find them, in shared or private folders, and set a date for anything that should delete itself.
Where to find it
More → Family Documents
The documents a household needs are usually in a drawer one person knows about.
- More → Family Documents.
- Add a document, photograph or upload it, and give it a name.
- Choose Keep indefinitely, or Set an expiry date for something that should not be kept for ever.
An expiry date deletes the document
The expiry date is when Equal House deletes the document, automatically, once the date and time pass. It is not a reminder, and nothing warns you first. Use it for things you don’t want kept, like a temporary letter; leave a passport or a policy on Keep indefinitely.
To keep an eye on when a passport or insurance needs renewing, put the date in Renewals (Pro), which marks it Coming up in good time.
The Pets folder
From version 1.16.0 of the app.
A document you add from a pet’s page goes in a shared Pets folder, made the first time you need it, rather than sitting in Unfiled. If you already have a top-level shared folder called Pets, it’s used instead of making a second one.
Who can see them
Adults in your household, except anything in a private folder, which only you can see. Children never see documents — they do not appear in Kid Zone.
What to put in
Anything both adults might need and only one currently knows the location of: passport numbers, policy documents, the boiler’s service record, the tenancy agreement.
Use your judgement on the most sensitive things. This is convenient shared storage, not a password manager.
Updated 15 October 2026. Something here wrong or missing? Tell us — we'd rather fix the page than answer it twice.
